# Procurement platform evaluation worksheet
Editable and unbranded. Version 1.0 — 13 September 2026. No registration required.

## Set the buying decision
- Team, decision owner and review date:
- Current tool and reason to review it:
- Countries, buyers, services and notice stages:
- Mandatory requirements (set before demonstrations):
- Required users, exports, integrations and security review:
- Budget ceiling and renewal/termination dates:

## Use the same evidence in every demonstration
Bring five known official notices from your actual market: an open competition, an award, a changed notice, a relevant notice with imperfect classification and a result you should exclude. Record source links and identifiers. Include a below-threshold notice only if that coverage is a requirement. Do not substitute a vendor-selected showcase for the agreed sample.

| Task | Pass condition agreed beforehand | Current tool evidence | Candidate evidence | Gap / owner / due date |
|---|---|---|---|---|
| Find the five records | Correct identity and relevant stage; explain missing records | | | |
| Reproduce your shortlist | Explain inclusion, exclusion and missing-field handling | | | |
| Research a buyer and incumbent | Trace an award to source; distinguish value, spend and term | | | |
| Observe an update | Confirm changed field and actual alert receipt where required | | | |
| Hand work to the team | Demonstrate supported saved action, access and permitted export | | | |

Use demonstrated / not demonstrated / not required. A missing demonstration is not proof a competitor lacks the feature.
A feature tick is not evidence of freshness, completeness or an outcome.

## Compare the contract, not just the feature list
- Quoted tier, users, sources, historical depth and add-ons:
- Onboarding work, training and ongoing administration:
- Export limits, API access and CRM costs:
- Support terms, renewal, cancellation and data exit:
- Implementation owner and acceptance date:
- What remains outside the platform:

## Decision
Keep / supplement / replace / defer.
- Reason and evidence:
- Non-negotiable gaps:
- Migration effort and overlap period:
- Next review:
- Approver:

Do not interpret a demo score as a win-rate or ROI forecast. Measure the team's own workflow separately.